Your Nepal Yoga Retreat – Terms and Conditions
The following booking conditions apply to all yoga retreats booked with Yoga in Nature. Please read them carefully.
In these booking conditions the client means all persons named on the booking, including anyone who is added or substituted at a later date.
1. Payments and Confirmation of your Yoga Retreat
To make a booking, you must confirm to us in writing that you are making a booking, and make the appropriate payment. A contact from Yoga in Nature will confirm the booking via e-mail (or appropriate channel) once the client’s payment has cleared. The prices stated for the yoga retreat include the Yoga Itinerary as described on the website and the main inclusions are described below:
- Collection from airport on Saturday 26thSeptember 2020
- 3 x nights 3/4-star accommodation in Kathmandu
- 12 nights’ accommodation during the trek in traditional tea houses (please note these are very basic)
- National Park fees throughout the trek
- Flight from Kathmandu to Lukla
- Highly commended Nepalese guide – English speaking
- Porter to carry 15g luggage during trek (option to upgrade)
- Breakfast, lunch and dinner during the trek (drinks extra)
- Information on Nepal history
- Welcome cacao ceremony
- Trek briefing
- Arrival gift bag
- Traditional Nepalese welcome dinner
- Group sight-seeing in Kathmandu including monuments and temples
- Sound healing session by Nepalese Master
- Daily meditation, reflection, journaling, yoga, sound or reiki session dependant on nature of the day
- Full moon ceremony
- Private singing bowl chakra balance treatment
- Farewell celebration dinner
- A lifelong high five for your achievement and new friends!
NOT INCLUDED :
· Flights to and from Nepal
· Tourist visa – you will need to arrange this and can be done at arrival at the airport ($40 for 30 days)
· Travel and Medical Insurance. THIS IS COMPULSARY. We suggest that you choose an insurer who offers ‘cancel for any reason’ – this can be bought as a separate cover. You will also need a policy/update your current to cover you for altitude up to 5500metres, flight cancellations and appropriate medical care – get in touch for more information on this
· Personal expenses (alcoholic drinks, drinks, bottled water, snacks, shopping, WiFi, battery charging and hot water shower during trek)
· Trekking equipment – we will provide a pre-retreat pack of what we recommend to bring
· 2 lunches and 1 dinner is not included in Kathmandu
· Tips for guide & porter (this is expected but not mandatory)
· Departure to airport if not on Sunday 11th October 2020
Payments to be made by bank transfer or PayPal however the final part will be made by cash on arrival. The deposit is payable at the time of booking and is not refunded under any circumstances.
Option 1 - Shared Room
£395 non-refundable deposit
£400 by 1st February 2020
£500 by 1st May 2020
£500 by cash on arrival 26th September 2020
Total £1795
Option 2 - Private Room *where possible*
£400 non-refundable deposit
£400 by 1st February 2020
£500 by 1st May 2020
£800 by cash on arrival 26th September 2020
Total £2100
The booking form, these terms and conditions and the invoice together form the basis of the contract between the client and Yoga in Nature. In all cases, the client accepts that it is their responsibility to check the details carefully. All discrepancies must be brought to the attention of Yoga in Nature in writing, within 7 days of the receipt of the invoice.
2. Alteration of the yoga retreat by the Client
Amendments or alterations to a booking must be made in writing to Yoga in Nature. The client will be advised of any changes in costs that might occur as a result.
3. Alteration of the yoga retreat by Yoga in Nature
Should any significant alteration becomes necessary, the client shall be informed promptly and offered an equivalent alteration.
4. Cancellation of the yoga retreat by Yoga in Nature
Circumstances beyond Yoga in Natures’ control may mean that the trip needs to be cancelled. Force majeure means unusual and unforeseen events such as war, threat of war, riot, terrorism, natural disasters, fire, technical problems or accidents with airports, ports or transport, inclement weather or governmental action. Yoga in Nature shall have no responsibility or legal liability to compensate the client for loss of opportunity to take up the yoga retreat in these instances. You must take out sufficient travel insurance to cover you for such unforeseen possibilities – ‘cancel for any reason’ insurance is suggested.
5. Cancellation of the yoga retreat by the Client
Cancellations must be received in writing.
· A cancellation made before 30th April 2020, the client will be offered a full refund minus deposit.
· A cancellation made from 1st May 2020 – 1st August 2020 the client will receive 50% refund (minus deposit)
· A cancellation made after 1st August 2020 or no-show will automatically considered as non-refundable.
Please note that £500 cash is due to be paid on arrival and this is not included in the cancellation amounts.
6. Personal Injury and Medical Conditions
We will ask you for previous medical conditions to ensure that we adapt the sessions accordingly and avoid anything that may cause harm eg: we are unable to perform reiki drumming for people with pace makers. This is the client responsibility to inform us on the medical questionnaire.
Yoga in Nature cannot be held responsible for any mishap to clients or their property and in particular for the consequences of the effects of strikes, wars, acts of terrorism, riots, robbery, sickness, quarantine, government intervention or other such happenings. Yoga in Nature strongly advise that appropriate insurance is taken out at the time of booking.
The food you choose to eat is at your own risk. Please choose your food and drink sensibility – we will recommend the best dish based on local knowledge and experience at each guest house.
7. Liability of the client
All clients undertake to behave with propriety and in such a manner as to cause no damage, distress, danger or annoyance to other clients, property and/or any third party. The contract of any client in breach of this clause shall be terminated immediately and Yoga in Nature shall have no further contractual obligations. In circumstances reasonably deemed by Yoga in Nature to be extreme, including significant damage, significant antisocial behaviour or illegal activities; Yoga in Nature reserves the right to cancel the yoga retreat forthwith and eject the client from the property without compensation.
The client undertakes to report any damage, deliberate or accidental Yoga in Nature, reserve the right to recover from the client the cost of any repairs or replacements following damage caused by the client.
8. Insurance
It is a condition of booking that all clients have appropriate insurance. This insurance must cover all activities chosen during the retreat and cover public liability, property damage, cancellation of the holiday and the cost of assistance, including repatriation, in the event of accident or illness.
We do not provide any travel, sports or other insurance to our customers. Ensuring that you have the right cover for any potential accident, mishap or illness that occurs during your holiday – including travel both to and from Nepal itself – is your own responsibility. We also advise that you should obtain adequate cover for your personal items. The client also understands that passport, visa and immigration requirements are managed by them, and we do not offer these services.
We will not be held liable, nor pay any compensation, in the event of any injuries, deaths, losses, damages, costs or any other manner of claims if they arise due to the acts or omissions of the person or persons affected, or the acts or omissions of third parties unaffiliated with the service provisions covered within and defined by these terms if they were unavoidable or unforeseeable , or unforeseeable or unusual circumstances which are beyond the control of us or our suppliers, resulting in consequences that could not have been avoided regardless of all due care.
9. Services provided by Third Parties
Bookings for extra services, such as transfers, excursions, white water rafting, mountain made on your behalf by Yoga in Nature are subject to the terms and conditions laid down by the provider of the service. Yoga in Nature do not warrant the standard or performance of any extra services. The client takes full responsibility for satisfying themselves as to the quality and the provider’s ability to execute the services in advance and will address any grievance about the extra services by approaching the respective provider(s) directly.
10. Weather Conditions
Weather conditions may affect the itinerary. Some of the activities during the yoga retreat and trek may be impacted due to weather conditions. We will organise the activities on the desired days only if the weather conditions are appropriate. If we suspect that weather conditions are not appropriate, we might reschedule the activities. If the weather conditions affect the internal flight from Lukla back to Kathmandu there may be a requirement to stay in Lukla until the flight is rescheduled – there are travel insurances available that covers for cancelled flights and will give you an option of alternative travel method to continue with your journey – in this case it would be a helicopter.
11 Website information and accuracy
All reasonable care has been taken to ensure that the descriptions, facts and opinions on our website are correct to the best of our knowledge.
12. Use of Transfer Service
Yoga in Nature will make all reasonable endeavors to ensure that an at-destination transfer service is available for your yoga retreat however we will not be liable if for the Service nor will we be responsible for in any way compensating the client.
13. Privacy
We do not share customer details with any 3rd parties without your express consent and then only in order to facilitate the booking of 3rd party services such as transfers. We do not store credit card details. Your continued custom is important to us, but we recognize that your privacy is even more important to you. We would like to keep you up to date with new events, blogs and news from Yoga in Nature, if you would like to receive such information, please inform us in writing by e-mailing info@yogainnature.co.uk.
Photos may be taken on the trek and uploaded onto social media platforms or www.yogainnature.co.uk
14. Jurisdiction
These terms and conditions and the contract to which they apply are governed in all respect by English law and as such shall be subject to the exclusive jurisdiction of the courts of England and Wales.
I CONFIRM THAT I HAVE READ, UNDERSTOOD AND AGREE TO THE TERMS AND CONDITIONS
FULL NAME………………………………..
SIGNED…………………………………….
DATE…………………………………………